CANDIDATE PRIVACY NOTICE (RECRUITMENT)
Liverpool FC is committed to protecting your personal data and handling it responsibly and want to ensure that you understand why we ask you for some personal data, what we do with it and the rights and choices you have over how we use your personal data.
What does this notice cover?
This notice describes how The Liverpool Football Club and Athletic Grounds Limited and other companies in the Liverpool group (also referred to as "Liverpool FC", "we" or "us") will make use of your data when you apply for a vacancy, potential job opportunity or placement with us.
It also describes your data protection rights, including a right to object to some of the processing which Liverpool FC carries out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
Who does this notice cover?
This notice covers anyone who expresses an interest in working on or behalf of Liverpool FC. This extends to applications received for:
- Casual Worker positions, both matchday and non-matchday
- Employed, temporary or permanent positions
- Work experience
- Placement students
- Secondments from other organisations
Summary of how we use your data:
- Liverpool FC uses your personal data in order to communicate with you about vacancies or potential work opportunities and make an assessment of your suitability of a role working for the Club where you have made an application.
- Where we rely on your consent, such as signing up for job alerts, and for recording and monitoring your equal opportunities information, you can withdraw this consent at any time.
- We have a safer recruitment policy which outlines the principles and guidelines for safer recruitment, equality, diversity and inclusion, and your data will be used in line with this policy.
- Where you have been selected for certain roles, you will be asked to undergo a Disclosure and Barring Service check. We process any criminal records data from these checks to comply with employment law (where the check is required by law), to safeguard individuals at risk and to prevent and detect unlawful activity.
- You have a number of data protection rights, including the right to object to how we handle your data. More information on this can be found in our detailed notice.
What information do we process?
We collect and process personal data about you when you interact with us by registering an interest or applying for work with us. This may include:
Personal Information: your name, tile, LinkedIn Profile link, Date of Birth, NI Number
Contact Information: your home address, email address and contact phone numbers;
Visa Information: Details about your Visa if this is applicable, or your eligibility to work in the UK including your passport information and/or other identity documents.
Qualifications: Details of your educational qualifications
Professional Memberships: Details of any professional memberships you hold
Employment History: Dates, job titles and details of previous roles you have held, skills and experience
Other information: notice period, salary expectations and if you have worked for us before
Information gathered during the interview process: for example, selection tests or assessment results
Personal Profile Evaluation: For certain roles
User name and password: this is to keep your personal data secure and so that you can return to a partially completed application at a later date.
We may also collect the following “special categories” of more sensitive personal information:
Equal Opportunities Information: we collect certain information about various equal opportunities characteristics, some of which are considered to be sensitive such as ethnicity, religion, Sexual orientation, gender and gender identity, marital status and if you have a disability. We may take details of your disability in order to provide reasonable adjustments for you during the recruitment process. Other information is gathered only for the purposes of diversity monitoring and is optional.
Criminal Convictions under the Rehabilitation of Offenders Act 1974 (if applicable): where you have applied for a relevant role, you may be asked to undergo a Disclosure and Barring Service (DBS) check. This may disclose certain convictions, including the type of conviction, dates and the details of relevant offences.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. In particular, we work with a number of recruitment agencies who may provide us with information that we would otherwise obtain from a candidate directly.
We also receive information from background check providers such as the Disclosure and Barring Service where you have undergone an associated check relevant to a particular job offer.
Where you have been successful, we will seek references from companies or individuals you have nominated.
How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
- As required by Liverpool FC to conduct our business and pursue our legitimate interests, in particular we will use your information to communicate with you about vacancies or potential work opportunities that you have expressed an interest in, either directly or through an agency.
- To assess your skills, qualifications and suitability for work opportunities you have applied for;
- To communicate with you about the recruitment process
- To keep records relating to the recruitment and selection process
- Undertake processes considering the Club’s Safer Recruitment and Safeguarding Policies - when recruiting for a role which will work with or have access (either directly or indirectly) to children or vulnerable groups. Where this involves any sensitive data relating to you, such as carrying out DBS checks, any sensitive data will be processed on the basis that this is intended to protect and detect unlawful activity and to safeguard individuals at risk.
- Where you give us consent:
- We will use your equal opportunities information to monitor and report on equality and diversity of candidates and appointments
For purposes which are required by law:
- We will use information about any disabilities to consider whether we need to provide appropriate reasonable adjustments during the recruitment process – as this is sensitive data, we do this on the basis that it is required under employment law.
- Under the terms of the Rehabilitation of Offenders Act 1974 we are entitled to ask for any unspent criminal convictions to assist in the assessment of your suitability for a role with the Club. We may if necessary undertake further Disclosure and Barring Service Checks depending on role and the nature of its duties, this will be flagged in the recruitment advert.
Relying on our legitimate interests
We have carried out balancing tests for all the data processing we carry out based on our legitimate interests, which we have described above. You can obtain information on any of our balancing tests by contacting us using the details set out later in this notice.
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to process your personal information without your consent, where we rely on another legal basis. You have an absolute right to opt-out of us recording and storing your equal opportunities data at any time. You can do this by contacting us using the details set out below.
Who will we share this data with, where and when?
We will share your personal data with HR and Recruitment colleagues and anyone involved in the recruitment and selection process e.g. hiring managers and interviewers at Liverpool FC, to help them make an assessment of your potential suitability for work opportunities in line with our Safer Recruitment and Selection policy.
If you have applied for a role within the Liverpool FC Foundation, or LFC Womens we will share your data with the appropriate hiring managers and interviewers within that entity.
Personal data will be stored using third party service providers, who will process it on behalf of Liverpool FC for the purposes identified above. Such third parties include providers of the e-sourcing portal through which we may have collected your personal data. We do not allow our third-party providers to use your personal data for their own purposes, and they can only access this data with our consent.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.
In the event that the business is sold or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.
What rights do I have?
You have the right to request a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format and to ask us to share (port) this data to another controller.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example if fulfilling the request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in both the GDPR and in the Data Protection Act 2018. We will inform you of relevant exemptions we rely upon when responding to any request you make.
To exercise any of these rights, you can get in touch with us using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred. This likely to be the Information Commissioner’s Office in the UK.
For communicating with you about work opportunities the provision of your application and personal information is mandatory: if relevant data is not provided, then we will not be able to consider you for potential work opportunities.
Allowing us to retain your personal data for the purpose of being communicated to about future potential opportunities is optional: if relevant data is not provided, then we will not contact you about future opportunities.
How do I get in touch with you, or your data protection officer?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at HRServices@liverpoolfc.com or by writing to The HR Department, 10th Floor 20 Chapel Street, Liverpool L3 9AG. You can also get in touch with Liverpool FC’s data protection officer at DPO@liverpoolfc.com, or by writing to The Data Protection Officer, Legal Department, 10thFloor 20 Chapel Street, Liverpool L3 9AG.
The data controller for your information is Liverpool FC and Athletic Grounds who manages the Liverpool FC careers site and controls your personal and application information. This may be shared with affiliated companies as following depending on the role you have expressed an interest in; LFC Foundation, Anfield Sports and Community Centre, Liverpool L6 0AH, and Liverpool Women’s FC Limited, Lowerhouse Lane, Widnes WA8 7DZ.
How long will you retain my data?
If you have been unsuccessful for a role with Liverpool FC, we will retain your personal data and application information, including information regarding the selection process and outcome if applicable for 12 months after a final decision has been made. This is so that we can show, in the event of a legal claim, that we have not discriminated against any candidates on prohibited grounds and that we have conducted the recruitment process in a fair and transparent way. You may also ask for feedback on the reasons why you were unsuccessful, and we will use the information to provide this feedback. Your application will not be used to judge any future applications you may make during this time.
If we wish to retain your personal information on the basis that a further opportunity may arise in future that you could be considered for, we will ask for your consent to retain your personal information for this reason only. If you give your consent, we will only keep your information on our live files file for a maximum of 12 months, after which it will be securely destroyed.
If you are successful with your application and become a worker or employee of Liverpool FC, we will retain the application and recruitment information for the life of your engagement with us, and after leaving as per our Retention Policy.
In the event of a claim being made, or considered highly likely, we may extend our retention periods in order to appropriately protect our legal position. Otherwise, after the relevant periods set out above, we will securely destroy your personal information in accordance with our data retention policy.
Our sites use a number of different cookies. Below we explain the cookies we use and why we use them.
What is a cookie?
A cookie is a small text file that may be placed on your device when you visit our sites. When you next visit our sites, the cookie allows us to distinguish you from other users.
Cookies we use and why we use them:
- Essential cookies - Essential cookies are technical cookies that are required for the operation of our sites. Without essential cookies our sites can't operate properly. Essential cookies include, for example, cookies that enable you to log into secure areas
- Performance cookies - Performance cookies allow us to recognise and count the number of visitors to our sites and to see how visitors move around them. This helps us to improve the way our sites work by enabling us to tailor our sites to the way visitors use them. The information we collect from performance cookies is aggregated which means that we cannot identify you from it.
- Experience cookies - Experience cookies allow our sites to remember the choices you make. Our sites use experience cookies to provide you with enhanced and personalised features. For example, we use information collected through what are known as "web-analytic" cookies to compare the choices you make to those of our other customers so that we can learn from those choices. Information collected by experience cookies cannot track your browsing activity when you leave our sites to browse other sites.
- Marketing cookies - Marketing cookies record your visits to our sites, the pages you have visited and the links you have followed. We use this information to make our sites and the advertising displayed on them more relevant to your interests. For example, sometimes we use marketing cookies to limit the number of times that you see an advert. Sometimes we share information about your browsing activity, (which we have collected from cookies), with our advertising partners. They may use this information to advertise products, which may interest you, on other sites.
Turning cookies and web beacons off
With the exception of Essential Cookies, you have a choice to accept or reject cookies and web beacons. You may set up your web browser to notify you of cookie placement requests or web beacons, or you can choose to reject cookies or web beacons completely. If you want to delete any cookies or web beacons that are already on your computer or reject future cookies or web beacons, please go to the instructions for your file management software or look at www.aboutcookies.org.uk Please remember that if you delete or reject cookies or web beacons, certain parts of the site may not be available or may not function properly. If you do not reject cookies or web beacons and you continue to use the site, you agree to our use of such cookies and web beacons.
This notice was last updated May 2022